Project Manager Assistant – Project Coordinator
Job Description:
- Support the Project Managers with day-to-day project coordination and administrative tasks.
- Assist with inbox management, prioritising actions and highlighting urgent queries as they come in from customers and suppliers.
- Assist with preparing, maintaining and updating project plans and schedules.
- Upload orders from project handover into SharePoint and Business Central, following internal company processes.
- Coordinate project meetings with external and internal customers, preparing agendas, taking minutes and following up on actions.
- Maintain accurate project documentation, records and version control.
- Liaise with internal teams, external suppliers, contractors and stakeholders to support smooth project delivery.
- Create purchase orders, invoices, and expense requests where required.
- Prepare regular progress updates and reports on projects for the Project Managers and wider project team.
- Support procurement activities and supplier communication where appropriate.
- Contribute to project closure activities, including handover documentation, lessons learned and final reporting.
- Ensure all project activity is carried out in line with company policies, procedures and quality standards.
Requirements:
- Must have an excellent command of written and verbal English.
- Strong organisational and time management skills, with the ability to manage multiple priorities, including 3 email inboxes.
- Confident using Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
- Prefered: Experience in the manufacturing or construction industry.
- Experience working with Business Central is desirable.
- High attention to detail and accuracy in documentation and reporting.
- Ability to build effective working relationships with colleagues, suppliers and stakeholders.
- Proactive, flexible and able to work independently as well as part of a team.
- Good problem-solving skills and the ability to follow up on actions to completion.
- Experience working in an administrative, coordination or project support role is desirable.
- An understanding of project management processes, terminology or tools is advantageous.
Benefits:
- Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
- Team Collaboration: Join forces with a supportive team, where your insights and contributions are valued.
- Inclusivity: Be part of an inclusive and diverse workplace that values your contributions.
